At Eidsiva, records and document management play a key role in ensuring transparency, regulatory compliance, and an efficient flow of information within the group. We are now seeking a team leader with solid professional expertise who will play a key role in further developing the records management function and helping us deliver robust and forward-looking services to the entire group.

You will lead the Records Management team, consisting of five dedicated and competent professionals responsible for records management and document handling across the Eidsiva Group, where the Group’s largest subsidiary is subject to the Archives Act and the Public Administration Act. This role offers significant influence over the development of work processes, digitization, and quality in records management.

Document Management works closely with various functional teams within the Group, including the IT department, HR, the Data Protection Officer, and Business and Risk Management to ensure effective document management. The role offers significant opportunities to influence both professionally and organizationally

The primary work location will be Eidsiva’s headquarters in Hamar. However, you should expect to split your working hours between Hamar and Oslo to support team members at both locations

The main responsibilities awaiting you:

• Lead the Records Management department with personnel responsibility for employees in Hamar and Oslo

• Further develop the documentation plan, procedures, and governing documents for the records management function

• Ensure the quality and further development of records management processes and services

• Drive the digitization and automation of the archives, as well as the development of the document module in the Group’s IFS ERP system

• Ensure smooth day-to-day operations and assist with record-keeping and other archival tasks

• Provide advice and support to the organization in the area of records management

• Ensure the proper handling of requests for access to records and compliance with archival legislation and the Freedom of Information Act

Who are you?
We’re looking for someone who is motivated by developing this field and who thrives at the intersection of management, subject matter expertise, and digital development.

You will likely succeed and thrive in this role if you:

• Have a relevant college degree. A vocational certificate combined with technical college education may compensate for the educational requirement.

• Have leadership experience and experience with interdisciplinary collaboration

• Have solid experience with archives, archival systems, and records management

• Knowledge of relevant legislation, including the Public Administration Act, the Archives Act, and the Freedom of Information Act, and experience handling requests for access to information

• Have experience with digitization, process improvement, or standardization

• Communicates clearly and is able to foster engagement and collaboration across the organization

• Is organized, proactive, and able to translate strategy into practical solutions

Experience with the IFS ERP system is a plus.

Personally, you are suited to be:

• A confident and clear leader who builds trust and engagement

• A collaborative team player with strong execution skills

• A professional with high integrity and a solid understanding of secure and accurate document management

Why join Eidsiva?
As an employee at Eidsiva, you’ll become part of a social and inclusive community where we view people as the most important driving force behind our social mission.

With us, you’ll get:

• A key leadership role with significant influence on the development of records and document management

• The opportunity to work at the intersection of expertise, technology, and organizational development

• Meaningful work in a highly competent work environment, with a focus on innovation and your professional development

• You’ll be part of a company that facilitates flexible solutions to accommodate different life situations

• You’ll naturally enjoy competitive terms, solid pension and insurance plans, coverage for your cell phone and broadband support, a fitness allowance, occupational health services, and a subsidized lunch program in a tasteful cafeteria

• Membership in the company sports club, which offers a wide variety of activities ranging from padel, yoga, kayaking, rock climbing, kiting, and more

• Recharge after work with access to several company cabins, season passes, and tickets to cultural and sporting events

We’re excited to learn more about you and look forward to telling you why working at Eidsiva is so rewarding. That’s why we hope you’ll give us a good insight into your motivation and experience relevant to the position by answering two questions and uploading your transcripts via the application portal. A cover letter is not required.

Please feel free to contact Valborg Lie Stride, Interim Head of Records Management, at +47 959 81 382 if you have any questions about the position.

In this role, you will help Elvia ensure that two million people have light in their homes, and this comes with certain requirements. If you join the team, we must verify your identity; we’ll do this through a background check after obtaining your consent.

Become a driving force for the development of infrastructure and services that benefit society, people, and the climate together with us at Eidsiva—we look forward to hearing from you!