Business description

The preschool unit's administrators work with preschools and educational care throughout Gällivare municipality. In Gällivare municipality, we have 12 preschools in the community and in the countryside. As an administrator at the preschool unit, you will be part of a driven and service-oriented group with three administrators, six principals and the deputy head of administration. Are you service-oriented and want to be part of the development of Gällivare municipality's preschool unit? Apply for our position as an administrator for the preschool unit and work with us in our driven team.

Duties

As an administrator at the preschool unit, you have a central and important role in the daily work of the business. Your main tasks are to support the preschool principals in administrative tasks and provide service to parents and staff in the preschools.

Supporting the preschool principals means that the tasks are very varied, depending on the needs and situation. You will have many contacts with the preschool staff about placed children, staff schedules, sick and healthy notification and in matters relating to staff employment administratively. Contact with the preschools' guardians based on invoice management and issues related to the placement of the child in the preschool are also part of the tasks.

You will work with child placements, invoice management, financial reporting, budget work, substitute procurement, scheduling and absence management of staff. We use, among other things, Extens, IST Administration, IST Leave-Collect, TimeCarePool, Å-data, Visma, Winlas, Teams, Excel and Word. Your work is flexible with great variation during the day.

Qualifications

You have an education with an administrative focus or other education that the employer considers equivalent. We would like to see that you have experience of working with similar tasks and the programs we mainly use. You have excellent written and oral communication skills, good computer skills and are used to using various IT-based tools to support your daily work. You work well both independently and in groups and have a professional approach. You are committed and have a good ability to cooperate and create a good working atmosphere. Plan, organize and prioritize effectively. Set up and keep time frames.

The position places great demands on a systematic and structured way of working and then you need to have experience of prioritizing among shifting tasks. As the tasks are with great variation, you are required to be flexible. A prerequisite is that you have a good ability to express yourself well in Swedish in both speech and writing.

You are easy to adapt, can quickly change your approach and approach. You always see opportunities before obstacles and responsibly find solutions. The job requires you to be able to quickly familiarize yourself with the tasks and to manage a multi-tasking job, sometimes under time pressure. You are calm, attentive and courteous in your approach. Have an interest, willingness and ability to help others. You can adapt easily to changing circumstances and handle simple and more complex tasks in an unpretentious manner. We attach great importance to your personal qualities. Within the framework of the National Minority Languages Act, Gällivare municipality is the administrative municipality for Sami, Meänkieli and Finnish. Knowledge of one of these languages is an advantage when applying for employment in Gällivare municipality

Other

We would like to receive a CV with your application. Original documents will be provided on request. Interviews may take place on a rolling basis.

Gällivare municipality offers you:

• Fresh care benefit in the form of strength training/group training/Dundret/Free swimming
• Fresh care hour
• Take part of the workplace's Trivselpeng
• Membership in GKFF (Gällivare kommuns fritidsförening)
• The possibility of vacation exchange
• Gällivare municipality's leadership development program

Working hours/Duration

Full time, permanent position. Probationary period may apply.

Salary

Monthly salary, we apply individual salary setting - please state salary requirements in the application.

Access / Application

Access: 2025-08-25 or by agreement...

Last day to apply: 2025-08-01

Information

Preschool principal Eva Hedlund 0970-818972

Principal Eva Sjöholm 0970-818325

Deputy head of administration Ellinor Haglander 0970-818365

Union representatives

Vision, vision@gallivare.se

Welcome with your application!