Job Description
As a registrar, you will work in the Committee and Investigation Division, which is part of the Support and Development Administration. The division plays a central role in the municipality and is responsible for several important support functions, including committee administration, archival services, specialized investigations, and guardianship services.
Our mission is to serve as a professional support function for the municipality’s committees and administrative departments. Through a meticulous, service-oriented, and legally sound approach, we create efficient processes, clear case management, and a well-functioning democratic system. Here, your work will be part of something bigger, where quality and legal certainty are at the heart of everything we do, and your contributions will make a difference to the municipality’s operations as a whole.
This position is newly created as part of our long-term development efforts and will primarily focus on Gällivare Municipality’s administrative office and the Guardianship Board.
Job Responsibilities
The role of registrar involves skilled and diverse administrative work. Your duties will include, among other things:
- Opening, reviewing, and distributing incoming mail
- Registering incoming, outgoing, and newly created documents
- Processing decisions and documents
- Conducting confidentiality reviews in accordance with applicable legislation
- Disclosing public records
- Being responsible for annual archiving and participating in archiving and document management efforts
You will also provide support and training in document management and the municipality’s case management processes, and work with your colleagues to drive development in this area. The position also includes planning and conducting general elections.
Qualifications
We are looking for someone with relevant college education and/or experience in specialized administrative work that the employer deems equivalent.
You work independently, in a structured and service-oriented manner, and are comfortable using the IT tools that support your work. Your Swedish, both spoken and written, is of high quality, and you are accustomed to navigating regulations, legislation, and internal policy documents.
As a person, you are communicative and responsive, with a professional demeanor. You see the big picture without losing focus on quality and legal certainty in the details.
Knowledge of municipal and administrative law, public access to information and confidentiality, as well as experience with record-keeping and document management in the public sector, is a plus.
Gällivare Municipality is an administrative municipality for Sami, Meänkieli, and Finnish under the Act on National Minorities and Minority Languages. Knowledge of any of these languages is considered an asset for employment.
Other Information
Please include a resume with your application. Original documents must be submitted upon request.
Interviews may be conducted on an ongoing basis.
Gällivare Municipality offers you:
- Wellness benefits in the form of strength training/group training/Dundret
- Wellness hour
- Access to the workplace’s well-being allowance
- Membership in GKFF (Gällivare Municipality’s recreational association)
- The option to exchange vacation days for days off
Work Hours/Duration
Full-time, permanent position. A probationary period may apply.
Flexible work arrangement.
Salary
Monthly salary. We use individual salary determination—please feel free to state your salary expectations.
Start Date / Application
Start date: as soon as possible or by agreement.
Application deadline: October 11, 2026
Information
Chief of Staff Sofie Vesterlund, tel: 0970-818 020
Union Representatives
Vision, gallivareadvdelningen@fv.vision.se
Akademikerförbundet SSR
We warmly welcome your application!