Job Description

Would you like to help shape the future of staffing planning in social services?

The Social Services Department in Gällivare Municipality is now seeking a Staffing Optimization Administrator for our management support organization. Here, you’ll play a key role in developing scheduling, workforce planning, and digital workflows within elder care, home care, and disability support.

We’re looking for someone who is driven by analyzing, developing, and finding smarter solutions. You thrive in a role that combines administrative tasks with development work, where your efforts make a difference for the organization, colleagues, and service users.

The Social Services Administration consists of the Department of Health and Social Care, the Department of Disability Support, the Department of Home Care, and the Social Assistance Unit. To support these operations, there is a management support team responsible for scheduling, workforce planning, and recruitment across all three departments.

Job Responsibilities

In this role, your responsibilities will include:

• Conducting staffing and scheduling analyses and proposing improvement measures.
• Develop work methods and digital tools for scheduling, staffing planning, and service planning.
• Work on the creation, quality assurance, and correction of schedules for healthcare and social services, home care, and functional support.
• Provide support for the operations’ scheduling needs, particularly in preparation for summer planning and major schedule changes.
• Implement system-related changes based on the operations’ needs.
• Train and support managers in scheduling, staffing planning, and staffing optimization.
• When needed, cover for other operations-focused administrators within management support.

As a staffing optimization administrator, you will be part of the management support team and work closely with unit managers, scheduling support, and other administrators to ensure efficient and sustainable staffing solutions

Qualifications

We are looking for someone with at least a high school diploma in administration or other education deemed equivalent by the employer.

We are looking for someone who has:

• Experience working with scheduling and/or staffing planning.
• Strong administrative skills and proficiency with digital systems.
• Ability to analyze data and translate results into practical improvement suggestions.
• Basic understanding of finance and how staffing affects the organization’s resources.

It is advantageous if you have:

• Experience with the Multi Access and Time Care Pool scheduling and recruitment systems.
• Experience in healthcare, social care, or other labor-intensive operations.
• Experience with change management or development initiatives related to staffing and scheduling.
• Knowledge of Sami, Meänkieli, or Finnish is a plus, as Gällivare Municipality is the administrative municipality for these national minority languages.

Personal Qualities:

To succeed in this role, we believe you are:

• Analytical and solution-oriented.
• Organized and meticulous.
• Independent, yet enjoy collaborating with others.
• A good teacher who is confident in training and supporting others.
• Committed to developing operations and work methods. We place great emphasis on personal suitability.

Gällivare Municipality offers you

• Wellness benefits in the form of strength training/group training/Dundret
• Wellness hour
• Access to the workplace’s well-being allowance
• Membership in GKFF (Gällivare Municipality’s recreational association
• Opportunity for vacation swaps
• With us, you’ll have the opportunity to help shape the development of the social services department’s staffing processes. You’ll be part of an organization where collaboration, development, and innovation are the focus.

Read more here: https://gallivare.se/jobb-och-foretagande/jobb-praktik-och-ideellt-arbete-/jobba-inom-socialforvaltningen

Employment Terms

Permanent position, Full-time (100%)

Salary

Monthly salary. Individual salary determination. Please state your salary expectations in your application.

Application/Start Date

Please attach your resume to your application. Original documents must be submitted upon request.

Start Date: Immediately or as agreed

Application Deadline: August 17, 2026

Contact

For further information, please contact:

Amanda-Cecilia Vennström, Unit Manager

Phone: 0970-818482

Union representative

Vision: mailto:VISION@gallivare.se

We warmly welcome your application!