Kiruna has been named the European Capital of Culture for 2029. The government made the decision following a strong recommendation from the European expert jury, which selected Kiruna from among the Swedish candidates based on its application, “Movement—Below Ground. On Earth. In Space.” This is a historic step for the municipality, the region, and the cultural scene throughout northern Sweden. Kiruna lies at the intersection of extraction and regeneration, tradition and the future, local stories and cosmic horizons. Few projects in Europe offer this combination of cultural development, social transformation, and international collaboration. We are now seeking a coordinator who wants to help build and develop the organization behind the European Capital of Culture 2029. The position does not involve supervisory duties or personnel responsibility. Kiruna 2029 is a project organization within the Municipality of Kiruna that reports to its own committee. After the project period, the project organization will be dissolved. 1 position(s). JOB DUTIES As a coordinator, you will play a central role in supporting the project manager, the management team, and the organization’s day-to-day operations. You will work closely with the project manager and serve as a hub for planning, coordination, and follow-up. The role involves creating structure within a rapidly growing organization where several parallel development processes are underway simultaneously. You will help ensure that decisions are followed up on, that processes function effectively, and that the organization has the administrative resources necessary to fulfill its mission as the European Capital of Culture 2029. Your responsibilities will include, among other things: • Planning and coordinating the work of the management team. • Preparing agendas, meeting materials, and decision-making documents. • Documenting meetings and following up on decisions and actions. • Administrative coordination of project and operational development initiatives. • Providing support during the onboarding of new employees. • Coordinating operational planning and follow-up. • Ensuring structure and organization in shared document and workspace systems. • Providing support for external project funding, sponsorship, and reporting. • Support in planning internal and external meetings, visits, and activities. • Coordination of contact lists, contract overviews, and follow-up lists. • Liaison with municipal support functions such as procurement, HR, IT, finance, etc. • Administrative support related to partnerships, networks, and international relations. • Practical support with reporting, applications, and follow-up. • Contributing to the development of effective work methods, procedures, and processes. We offer a stimulating position with significant responsibility and the opportunity to influence how the organization develops in the coming years. The role requires on-site presence in Kiruna. Business travel may be required. QUALIFICATIONS We are looking for someone with a post-secondary education in project management, administration, public administration, or other education or experience that the employer deems equivalent. You have experience working in a coordinating, administrative, or project support role where you have managed multiple parallel processes simultaneously. To succeed in this role, you need to be highly organized and able to maintain order even when conditions change rapidly. You work independently, take initiative, and drive issues forward, while also collaborating easily with a wide variety of people. We are looking for someone who: • Is structured and meticulous. • Has excellent administrative skills. • Can prioritize among many concurrent tasks. • Is service-oriented and down-to-earth. • Possesses good judgment and high integrity. • Are communicative and good at building relationships. • Thrive in an environment where the organization is still under development. • Express yourself well in Swedish and English, both verbally and in writing. • Have a good command of the Microsoft Office suite • A Class B driver’s license is required. Experience in the following areas is a plus: • Project administration • Public sector or politically governed organizations. • Coordination of management teams or steering committees. • Operational planning and follow-up. • Document management and case management processes. • EU-funded projects, cultural projects, or major development projects. • Knowledge of Sami, Meänkieli, and Finnish. This position requires that the work be performed primarily on-site in Kiruna. Great importance is placed on personal qualities. Employment type: Fixed-term employment. Duration: 6 months or longer; start date: To be agreed upon; end date: November 30, 2029. This is a unique opportunity to be part of the early stages of building Europe’s Capital of Culture 2029. You will work closely with the organization’s leadership and play a central role in creating the structures and working methods that will make it possible to carry out one of the largest cultural initiatives in Sweden’s history. To work with us, you must share Kiruna Municipality’s core values, where respect, responsibility, and collaboration are the guiding principles. We offer a pleasant work environment and stimulating tasks, and as an employee, you’ll enjoy a good work-life balance. We offer a variety of benefits, including free access to various fitness facilities up to 5,000 SEK per year; cabins in the mountains that you can rent; and the option to exchange a portion of your salary for time off. We strive for gender balance and view diversity as a strength; we welcome employees from diverse backgrounds and work to ensure our workplaces are accessible to everyone. Kiruna Municipality views full-time employment as a right and part-time employment as an opportunity. Knowledge of Finnish, Sami, and/or Meänkieli is a plus, as Kiruna Municipality is an administrative area for these languages. Kiruna Municipality applies individual and differentiated pay scales. If you advance in the recruitment process, you will be presented with a pay range applicable to you at the time of the interview. We encourage you to read the information about our collective bargaining agreements, local agreements, and what we as an employer have to offer before we meet with you for a potential interview; you can find this information here: https://kiruna.se/naringsliv--arbete/arbeta-hos-oss/kommunen-som-arbetsgivare.html Kiruna Municipality has engaged Medieval for this recruitment and therefore requests that advertising sales representatives or other providers of recruitment services refrain from contacting us.