Municipal secretary
Kiruna, Sverige
Type of Employment Full-time
Job position Municipal secretary
Work model On location
Are you the one?
In Kiruna, you can experience everything from a magnificent mountain world to an exciting cultural life, from the midnight sun to the northern lights, from snow-filled winters to light-filled summers. Kiruna municipality is Sweden's northernmost city to which we are now moving. Kiruna is thus in an exciting situation and there is great faith in the future. Our employees are our most important resource and we are looking for you who want to be involved and contribute to Kiruna municipality's operations maintaining a high quality with the residents in focus. We are each other's work environment and we strive for a climate that is characterized by our value base RASK where respect, responsibility and cooperation in Kiruna municipality are the watchwords. WORK DUTIES The position is located at the municipal management office in a central council administration. Your and your colleagues' main job is to be secretaries at political meetings. This means that you are responsible for all administrative tasks related to our political meetings, creating meeting notices and writing minutes. You provide support to politicians and administrators in matters relating to municipal decision-making. You also provide support to administrators and managers in the work of producing political decision-making documents. Together with your colleagues, you share the work and are responsible for your own meeting processes. You will mainly be responsible for the municipal board and the municipal council, but also work towards the other committees. The assignment also includes document management, such as registration and archiving. The management is mostly digital and takes place in the diary system Ciceron. The central board administration provides support to the administrations in document management matters and participates in the work of further developing the municipality's document management processes. The work means that you must be able to quickly familiarize yourself with the most diverse questions and be able to quickly overview the content of texts. The intensity of the work varies with the political session cycle and the pace of work is very high in periods with fixed deadlines and frequent evening duty. You will also have to take responsibility for the municipal management office solving its joint mission by covering for colleagues in areas adjacent to your role. QUALIFICATIONS We are looking for you who have an academic education in a relevant field, preferably social or political science, public administration, law or similar, or experience/education that the employer deems equivalent. You have very good knowledge of spoken and written Swedish. You have very good computer skills with knowledge from working with database-based administration and the most common Office programs. You also have experience from administrative work with the application of regulations governing authorities' handling of public documents. It is advantageous if you have previous experience from a politically controlled organization or related business. The person we are looking for can handle many parallel tasks as well as changing conditions at work. You enjoy working at a fast pace and can prioritize work effectively. You are independent but have good cooperation and communication skills. Great emphasis will be placed on personal suitability. OTHER To work with us, you must share Kiruna Municipality's shared value base where respect, responsibility and cooperation are the watchwords. We offer a pleasant working environment and stimulating tasks and that you as an employee get a good balance between work and leisure. We have many different benefits such as free health care where you as an employee can train free of charge at various training facilities, we have cabins in the mountains that you can rent, we offer the opportunity to exchange wages for days off. We strive for equal gender distribution and see diversity as a strength, we welcome employees with different backgrounds and work to ensure that our workplaces are accessible to everyone. Kiruna Municipality sees full-time as a right, part-time as an opportunity. It is advantageous if you have knowledge of Finnish, Sami and/or Meänkieli, as the municipality of Kiruna is an administrative area for these languages. The municipality of Kiruna has made media for this recruitment and therefore prohibits us from contacting advertising sellers or other sellers of recruitment services.
Why you should work with us!

Explore one of the most fascinating cities in Europe, at the edge of Sweden's Arctic Circle. In Kiruna, global industry leaders in mining, space, and green technology are pushing the boundaries of what is possible for a fossil free future. Explore diverse career opportunities in Kiruna, where innovation just happens to be surrounded by some of the most beautiful nature in world. Help save the planet durning the day, while escaping into Sweden's breathtaking arctic wonderland on your time off! 

Application due date 2024-05-20
About the employer
Explore one of the most fascinating cities in Europe, at the edge of Sweden's Arctic Circle. In Kiruna, global industry leaders in mining, space, and green technology are pushing the boundaries of what is possible for a fossil free future. Explore diverse career opportunities in Kiruna, where innovation just happens to be surrounded by some of the most beautiful nature in world. Help save the planet durning the day, while escaping into Sweden's breathtaking arctic wonderland on your time off!
kiruna.se