For a vibrant Kiruna. One thing is certain: with us, you make a difference. “We are Kiruna,” we often say. We are the healthcare workers who hold Grandma’s hand and the teacher who helps little brother read his first words. We are the childcare worker who helps a child grow every day and the social worker who does whatever it takes to change lives. We’re the personal assistant who gives freedom and the librarian who brings literature to life. We’re the home care workers who drive to the villages in snowstorms and under the midnight sun to be there for others. We are hundreds of skills, thousands of people, and generations of experience that together provide security, care, inspiration, education, save lives, think innovatively, transform cities, stand up for one another, and look after people—with pride and compassion. From the mountains to the city. Today and tomorrow, for a vibrant Kiruna. There’s something beautiful about that. Would you also like to work for life, people, and the future in the Municipality of Kiruna? Do you want to create value and make a real difference for what matters most? The HR department works to develop and support the municipality’s operations in areas such as leadership, workplace environment, talent acquisition, labor law, compensation, and digital HR processes. We are now looking for a systems administrator who wants to help ensure that our HR and payroll systems operate efficiently, in compliance with the law, and in alignment with our operations. 1 position(s). JOB DUTIES As a system administrator, you will work alongside a colleague on the management, development, and quality assurance of the municipality’s HR and payroll systems for the Kiruna municipal group, which includes Kiruna Municipality, municipal companies, and municipal associations. In this role, you will be responsible for ensuring that the systems function efficiently and that the information within them is accurate and up-to-date. You will work closely with HR, the payroll department, managers, IT, and system vendors, and play a key role in translating the organization’s needs into functional system solutions. You will be responsible for advancing work in areas such as process development and the implementation of AI. Your primary responsibilities include: • System administration, development, and quality assurance of HR and payroll systems • GDPR compliance for the department • the department’s information security efforts • administration and monitoring of access permissions and roles • managing tables, registers, and system settings in accordance with laws, agreements, and business needs • planning and executing system upgrades in collaboration with IT and vendors • Preparing reports, statistics, and decision-making documentation • Importing and exporting files, statistics, and integrations • User support, troubleshooting, and assistance for managers and users • Providing information, training, and advice on system functionality • Participation in development and improvement initiatives within the HR field. This position involves a high degree of independent responsibility and extensive interaction with various stakeholders, where you will serve as a specialist in your field. QUALIFICATIONS We are looking for someone who has: • post-secondary education in systems administration, HR, payroll, IT, or other education deemed equivalent by the employer • experience working with HR, personnel, or payroll systems • a solid understanding of systems administration, data quality, and administrative processes • strong digital skills and the ability to work in multiple system environments simultaneously • strong verbal and written communication skills in Swedish. The following are considered a plus: • experience with Personec P or a similar payroll system • experience with access rights management and integrations • experience with statistics and report management • experience working in the public sector or a politically governed organization • knowledge of payroll processes, collective bargaining agreements, and labor law regulations We expect you to have strong analytical skills and to work in a structured manner with a focus on quality. You can identify discrepancies, draw relevant conclusions, and ensure high quality in documentation, processes, and systems. You work independently, plan and prioritize your work effectively, and drive tasks forward even when multiple activities are underway simultaneously. You are service-oriented, build strong relationships, and provide professional support to managers, colleagues, and users. You collaborate well with various departments and have the ability to explain technical and administrative processes clearly and in an accessible manner, tailored to the recipient’s needs. You are development-oriented, identify opportunities for improvement, and actively contribute to the development of work methods, systems, and processes while staying up to date on changes in the external environment. We place great emphasis on personal fit. Employment Type: Permanent position. Duration: Permanent; Start Date: To be agreed upon. To work with us, you must share Kiruna Municipality’s core values, where respect, responsibility, and collaboration are the guiding principles. We offer a pleasant work environment and stimulating tasks, and as an employee, you’ll enjoy a good work-life balance. We offer a variety of benefits, including free access to various fitness facilities up to 5,000 SEK per year, cabins in the mountains that you can rent, and the option to exchange part of your salary for time off. We strive for gender balance and view diversity as a strength; we welcome employees from diverse backgrounds and work to ensure our workplaces are accessible to everyone. Kiruna Municipality views full-time employment as a right and part-time employment as an opportunity. Knowledge of Finnish, Sami, and/or Meänkieli is a plus, as Kiruna Municipality is an administrative area for these languages. Kiruna Municipality applies individual and differentiated pay scales. If you advance in the recruitment process, you will be presented with a pay range applicable to you at the time of your interview. We encourage you to read the information about our collective bargaining agreements, local agreements, and what we as an employer have to offer before we meet with you for a potential interview; you can find this information here: https://kiruna.se/naringsliv--arbete/arbeta-hos-oss/kommunen-som-arbetsgivare.html Kiruna Municipality has engaged a recruitment agency for this position and therefore requests that advertising sales representatives or other providers of recruitment services refrain from contacting us.