Luleå University of Technology is experiencing strong growth and boasts world-leading expertise in several research areas. Our scientific and artistic research and education are conducted in close collaboration with international, national, and regional companies, public sector organizations, and leading universities. Luleå University of Technology has an annual revenue of just over 2.3 billion kronor. We have more than 1,800 employees and nearly 21,600 students.

Would you like to help build a brand-new department? As Administrative Director, you will play a key role in establishing the administrative support structure for the new Department of Art and Technology at Luleå University of Technology. Here, artistic practice, design, and technical innovation converge in a creative and forward-looking environment. The department will encompass research and undergraduate education in architecture, design, music, and theater. Operations are currently conducted at the university campuses in Luleå and Piteå.

We offer you:

• a job in an inspiring, creative, and innovative environment
• a position at a leading technical university that generates knowledge for a sustainable future
• dedicated colleagues in an international and dynamic environment.
• a government position with excellent working conditions

Learn more about our benefits https://www.ltu.se/about-the-university/work-with-us/benefits

About the Position

We are seeking an Administrative Manager for the Operational Support Unit at the Department of Art and Technology. The department will have approximately 90 employees and just over 900 full-time students.

You will be the head of an administrative unit consisting of about 9 employees based in Luleå or Piteå. As a leader, you will create conditions for participation, collaboration, and development. You lead through trust and clarity and have the ability to foster engagement in change and development initiatives. You will be part of the department’s management team, and on matters related to the department’s operations, you will report to the department chair. As administrative manager, you will also be part of the university-wide operational support team and report directly to the head of the operational support division.

Your primary responsibilities include providing support to the department chair on matters related to the department’s operations and to other leadership functions in planning, management, and follow-up. You will coordinate and prepare the department’s operational planning and be responsible for producing decision-making documentation and analyses. Together with the department chair and other department leadership, you will build and develop the department’s operational support. You will have significant opportunities to influence work methods, structures, and administrative processes within an organization that is currently evolving. You will also be involved in HR-related issues and processes.

The administrative unit under your responsibility serves as a shared and cohesive administrative resource for the entire department. The unit’s main task is to provide administrative support to the department chair, division heads, subject representatives, program directors, researchers, faculty members, doctoral students, and students in the key areas of finance, human resources, and education. You are also responsible for disseminating knowledge and ensuring compliance with regulations, overarching policies, and procedures. Together with other administrative managers, you will participate in development initiatives aimed at improving and streamlining administrative processes within the university.

Qualifications

This position requires a university degree with a relevant focus for the role. You have experience in leadership positions, preferably from larger organizations, and are accustomed to working with operational management, planning, and management support.

We would prefer that you have experience working with financial management and strategic HR issues and are accustomed to providing support to management functions, where you enjoy contributing to the big picture both strategically and operationally. We require that you have strong verbal and written communication skills in both Swedish and English.

You are committed, results-oriented, and skilled at building and developing strong relationships with those around you, and you have a listening approach. You are a strong communicator and can work in a consultative and process-oriented manner. You build trust when collaborating with others and have a well-developed ability to think long-term and see the big picture. Your personal qualities are characterized by your ability to be a good leader who can inspire and motivate your colleagues in change and development initiatives. You possess courage and integrity, while also being organized, quality-conscious, and committed to ensuring strong internal controls.

We will place great emphasis on your personal qualities.

Scope and Location

This is a full-time, permanent position as Administrative Manager based in Luleå. A probationary period may apply. The start date will be determined by mutual agreement.

Additional Information

For more information, contact Mikael Öqvist, Department Head for Operational Support, at 0920-49 32 28 or mikael.oqvist@ltu.se.

Union Representatives

SACO-S Diana Chroneer, 0920-49 20 37 Diana.Chroneer@ltu.se

OFR-S Marika Vesterberg, 0920-49 1721 marika.vesterberg@ltu.se

Application

We prefer that you apply for the position using the application button below, where you should attach a cover letter, your resume/CV, and copies of your verified diplomas. Please include the reference number below in your application. Both the application and degree certificates must be written in Swedish or English.

Reference number: 3914-2026

Application deadline: August 9, 2026