SSAB - Executive Assistant - Transformation Office
Luleå, Sverige
Type of Employment Full-time
Job position Production assistant, culture
Work model On location
Are you the one?

Do you want an exciting and varied role in a production environment where great change and variety will be offered in your working day? In the role of Executive Assistant, your role will have a decisive importance for the management and the coordination and administration of the entire team. Location Luleå.

Becoming part of the SSAB family means going along on a journey. A journey that we believe is crucial for the future and sustainability of the planet. Steel has been one of the most important materials for our societal development and will continue to be so in the future. In our homes, in bridges that connect our cities and in the cars of tomorrow. At SSAB, we are proud of our history and our leadership in high-strength steel. At the same time, we are aware that steel production is one of the industries that emits the most greenhouse gases in the world. That must change. We have therefore developed the world's first fossil-free process for steel production and around 2030 we will be largely fossil-free. As part of SSAB, you will be important in realizing this goal and thus contribute to a green transformation of the entire steel industry.

As an Executive Assistant, you are the center for communication, strategy, scheduling and planning for the VP, Head of TO and TO MT for the Transformation Office, but you are also a support to the other managers in the management group with whom you have a close collaboration. You will be highly involved in the everyday life of the above-mentioned people and it is natural for you to plan, organize and prioritize the work in an effective way and take the initiative for routines that suit both the business and these people.

In the role, you sit organizationally with everyone who is part of SSAB's conversion project at the Transformation Office.

Your main areas of responsibility

  • Organize and plan prioritized visits linked to SSAB's conversion in Luleå.
  • Responsible for administration linked to on- & off-boarding of our new hires and consultants, including management of various authorizations and access rights in IT systems and personnel systems.
  • Manage purchasing activities, including purchase orders and invoice processing.
  • Facilitate the daily work of the VP Head of TO manager and other TO team members regarding administrative and practical tasks so that their everyday life runs as smoothly, efficiently and well as possible. Organize visits and events and assist with calendar bookings, travel bookings and visa management.
  • Prepare reports for management teams, keep minutes, follow up on action plans and participate in various management forums. Calendar management and proactive support for upcoming bookings.
  • Make presentations in Powerpoint, sometimes with associated suggestions for speaking scripts.
  • Helpful at larger events at GROUP, e.g. Top Management Meeting for approx. 100 participants.

About you

  • Experience from Executive Assistant role in global listed company, start-up and/or growth company. To assume the role, you should be self-motivated and used to picking up and delivering on tasks of a different nature. You have business and organizational knowledge and are administratively skilled with digital competence.
  • You will be a key person in many of our important processes. Mainly in the area of ​​personnel administration. You report to the head of the VP for TO.
  • As a person, you have a strong commitment and drive to get things done and do it with a structured way of working and an analytical mind. You have the ability to prioritize, plan and enable both your own work and that of others. You are prestigeless, clear and likable. You are used to self-leadership and you like to take ownership of different projects. It is also important that you have high communication and collaboration skills and that you inspire confidence with an ability to create and maintain good relationships.
  • Post-secondary studies in economics, HR, administration and or languages.
  • Communication skills: Good Swedish and English in speech and writing. Meritorious with Finnish.
  • Ability and professionalism to handle confidential information.
  • System experience: Microsoft Office 365 Merit EIS, SAP and TimeKey.
  • The position is primarily on location in Luleå with the possibility of remote work to a certain extent!

Our offer

At SSAB, diversity and inclusion are part of our culture. We use our values ​​– driving, genuine and one step ahead – in our daily decision-making, always with the customer in focus. It makes us all team players, with a common drive to improve. When you start at SSAB, you become part of an organization with passionate problem solvers who work together on important challenges. We will support your growth by offering a safe and friendly workplace that contributes to work-life balance. At SSAB, you have the opportunity to broaden your knowledge and grow.

We offer a wide range of valued benefits to our employees. Here are some examples of that:

  • Profit sharing
  • Flexible conditions for shortening working hours
  • Health care allowance

The recruitment process

1. Apply

2. Interview

3. Come and meet us

4. Reference taking

5. Health examination

6. Sign

Background checks may be carried out as part of the recruitment process.

Do you have questions regarding the service?

Feel free to contact Carl Orrling, VP, Head of Transformation Office

Mail -

LinkedIn -

Contact Petra Fekete, Interim Talent Acquisition Partner

Mail -

LinkedIn -

We refrain from contacts from recruitment companies, advertising sellers and the like regarding this advertisement.

Trade union information is provided by the Academics' Association, the Union and the Leaders, which can be reached via our switchboard on tel. 0920-920 00.

A few words from your future boss

"I, who will be your manager, is Carl Orrling. Welcome to our project office where efficiency and accuracy are the keys to success! We are now looking for a dynamic and experienced executive assistant who is ready to take on a central role in our team.

Being able to be part of changing an entire industry is a fantastic opportunity and challenge. We are looking for employees who are committed and share SSAB's vision of a stronger and more sustainable world. As part of our project office, you need to be able to combine flexibility with structure with a high level of service."

Why you should work with us!

Decarbonizing the steelmaking process is non-negotiable if the industry wants to successfully transition from being one of the highest CO2 emitters to a sustainable, fossil-free actor in the global value chain. Although SSAB is already one of the world’s most CO2-efficient steel companies, their new pioneering approach to steel production is leading the way to providing quality steel with zero CO2 emissions.

A growing global population, increasingly higher standards of living, and greater urbanization are trends that are driving the rise in global steel demand. However, the significant carbon footprint of the steel industry is a reality for Europe and the rest of the world, putting pressure on the industry to innovate and provide sustainable steel to meet current and future demand. The challenge is already here: while the steel recycling rate is an impressive 90% or so in many parts of the world, the steel scrap available meets just 25% of global demand.

Application due date 2024-06-18
About the employer
Becoming part of the SSAB family means joining a journey. A journey that we believe is essential for the sustainability of this planet. Steel has been one of the most important materials for developing our society and it will continue to be so. In the roofs over our heads, in the bridges connecting our cities and in the cars of tomorrow. At SSAB we are proud of our history and leadership in high-strength steel. But we are also aware that the production of steel is one of the largest emitters of greenhouse gases in the world. That has to change. That is why we have developed the world’s first fossil free steel production and has committed to becoming largely fossil-free by around 2030. As part of SSAB you will be instrumental in realizing this goal and push for the green transformation of the whole steel industry. At SSAB we strive for a diverse and inclusive environment. We use our values – driven, true and ahead – in making everyday decisions, keeping the customer at the heart of what we do. This makes us all team players, each with the drive to improve. When joining SSAB you will become part of an organization of passionate problem solvers working together on important challenges. We will support your growth by providing a safe and friendly workplace that contributes to work-life balance. If you set out to achieve it, at SSAB you will have the possibility of broadening your skills and becoming a true world-class master within your field. The world needs sustainable steel – together we can make it happen.