The Labor Market and Integration Department of the City of Umeå is responsible for the integration of new arrivals and labor market issues within the City of Umeå. We provide guidance, create opportunities, and help chart new paths for people who need support to enter and advance in society and the workforce, while also contributing to the supply of skilled labor from both a local and regional perspective. 

We are a dynamic organization, characterized by a high degree of flexibility and adaptability to meet new legal requirements and changing external factors. The department frequently seeks project funding in collaboration with other partners to develop its operations. In 2026, the department will be working to implement the activity requirement reform, which will result in an increase in the number of participants in our programs.  

The support function within the department is now seeking an experienced, dedicated, and service-oriented administrator who wants to contribute to the department’s mission. The support function is responsible for, among other things, administration related to the activity requirement reform, reception, property management, as well as ordering, invoice processing, project administration, and payroll and employment support for managers in municipal operations.

With us, you’ll have a varied workday where you’ll meet people, solve problems, and provide support to colleagues, participants, and visitors alike.

Your Responsibilities

As an administrator, you’ll serve as the hub of daily operations related to participant activities. You’ll handle registrations, scheduling, facility reservations, and logistics related to group starts, materials, and participant communication. The role includes navigating—and, when necessary, creating—digital solutions for booking and participant workflows.

In addition to these activities, you will serve asadministrative support for project operations—a role that requires versatility and the ability to switch between different types of tasks, such as monitoring and reporting in accordance with funders’ requirements, monitoring employment regulations for project staff, scheduling, working hours, and payroll documentation.

Furthermore, the role includes placing orders and reviewing invoices, payroll processing, staffing the reception desk, and other standard administrative tasks. As an administrator, you’ll work on continuously improving our existing processes and work methods; you’ll play a central role within the department and be an important part of our collaborative efforts.

About You

We’re looking for someone who is organized and service-oriented, with an eye for detail without losing sight of the big picture. You’re comfortable with digital tools, quick to learn new systems, and see opportunities to create order where it doesn’t yet exist. You thrive in a supportive role and understand that your work is essential for others to do theirs. You collaborate easily with others and enjoy working in a structured manner; you are quality-conscious and have the ability to independently plan, organize, and prioritize your tasks.

You are capable of handling multiple tasks simultaneously, ranging from specialized to simpler duties. Since the workload and tasks can vary over time, it is important that you have the ability to manage temporary spikes in workload and can easily adapt to changes. We place great emphasis on your personal suitability.

Requirements

• High school diploma
• Several years of administrative experience in the public sector or private sector
• Experience within the past three years in a role where administration was the primary responsibility
• Very strong proficiency in the Office suite, particularly in Excel, with experience working with statistics, quality control, and follow-up
• Experience with other IT-based systems
• Fluent written and spoken Swedish, as well as good written and spoken English
• Valid criminal record check

Preferred

• Post-secondary education in administration or other education deemed equivalent by the employer
• Experience working in administration within the public sector
• Experience working in Visma RoR, Personec, and/or Proceedo
• Class B driver’s license

We warmly welcome your application!

A probationary period may apply.

About Umeå Municipality

Umeå Municipality is the region’s largest employer, with over 13,000 valued employees. Our organization is divided into nine departments, and together we work to ensure that Umeå grows thoughtfully. Our core values are based on a citizen-centered approach, transparency, trust, and continuous improvement. With us, you’ll work on missions that are vital to society, helping to ensure that Umeå remains a safe, secure, and fun place to live.

Umeå is northern Sweden’s largest city, offering a rich variety of experiences and opportunities. We’re a city of associations and culture that offers a richer life even outside of work. Here, you can learn what it’s like to live in Umeå: Moving to Umeå Municipality

Our team is growing, so maybe we’re looking for you? Do you want more, too? We offer fair working conditions, great benefits, and excellent opportunities for lifelong learning, as well as jobs that are important to everyone who lives and works here. We look forward to hearing from you.