The City Executive Office’s HR Department supports all of the municipality’s administrative divisions in the area of human resources. Together, we are a secure, proud, and innovative force for attractive and sustainable workplaces. The HR Department at the City Executive Office consists of four units/teams with different areas of expertise: Payroll and Pensions, Negotiations and Labor Law, Work Environment and Leadership, and Recruitment and Talent Acquisition, where this position is located. Together with the HR functions of the various administrative departments, we deliver value-adding support to management and operations with dedication, professionalism, and collaboration—not least through an attractive, uniform, and consistently applied recruitment process.   

We are now looking forward to welcoming a new colleague to our team!

Your Responsibilities

In this role, you will work within the Recruitment and Talent Acquisition team at Recruitment Support, which is a municipality-wide function that provides support to HR, managers, and citizens on matters related to recruitment.  

The role is largely administrative, and your responsibilities will include:  

• Draft and quality-check job postings
• Post and close job postings in our recruitment system
• Ensure compliance with processes, legislation, and guidelines
• Staff the phone rotation and voicemail system
• Administer and manage the disclosure of public documents
• Provide support, guidance, and service to HR, managers, and applicants
• Carry out internal control measures and follow-up activities in this area
• Contribute to the municipality’s employer brand, e.g., by participating in job fairs and advertising on social media

This position also involves serving as a subject matter expert for systems related to learning. Currently, these systems are Infocaption and Winlas Kompetens. As a subject matter specialist, you will provide qualified, operational support, responsible for translating decisions, priorities, and development initiatives into practical solutions for day-to-day operations. 

The role includes:

• Ensuring that system support works in practice and supports the organization’s daily operations
• Providing user support, troubleshooting, managing access permissions, and conducting testing
• Developing and maintaining documentation, procedures, and training initiatives
• Collaborating with business units, IT, and vendors
• Identifying and driving the development of work methods and system support, with a focus on leveraging the opportunities offered by digitalization

There may also be opportunities to work on other tasks based on your skills and the business’s needs, such as the employer’s current projects, including both short-term and long-term assignments. 

About You

We’re looking for someone who is committed, responsible, and thrives in a role with many points of contact. You find it easy to collaborate and build strong relationships, but you’re also confident in taking the initiative and making decisions within your area of responsibility. Furthermore, you are communicative and service-oriented and can adapt your approach to the recipient and the situation. The role requires that you be able to handle multiple tasks simultaneously—sometimes at a fast pace—without compromising on quality or attention to detail.   

We believe you enjoy working with text and communication and are eager to contribute creative ideas, both on a small scale and in the broader context. You’re comfortable working in a digital environment and find it easy to learn and switch between different IT systems and digital tools. You’re solution-oriented and driven by improving work processes and creating value through well-functioning system support.  

We are looking for someone with:

• A college degree in human resources or equivalent
• Experience in human resources administration, preferably with a focus on recruitment
• Several years of experience in system administration, preferably in a large organization
• Fluency in spoken and written Swedish, as well as a good command of English

For this recruitment, we have actively chosen not to require a cover letter and have instead focused on screening questions; please answer these and attach your resume. We warmly welcome your application!  

About Umeå Municipality

Umeå Municipality is the region’s largest employer, with over 13,000 essential employees. Our organization is divided into nine departments, and together we work to ensure that Umeå grows in a thoughtful way. Our core values are based on a citizen-centered approach, transparency, trust, and continuous improvement. With us, you’ll work on missions that are vital to society, helping to ensure that Umeå remains a safe, secure, and fun place to live.

Umeå is northern Sweden’s largest city, offering a rich variety of experiences and opportunities. We’re a city of associations and culture that offers a richer life even outside of work. Here, you can learn what it’s like to live in Umeå: Moving to Umeå Municipality

We’re growing, so maybe we’re looking for you? Do you want more, too? We offer fair working conditions, great benefits, and excellent opportunities for lifelong learning, as well as jobs that are important to everyone who lives and works here. We look forward to hearing from you.