Elderly care services in the Municipality of Umeå aim to be a resource that, through closeness and interaction, empowers and strengthens people’s ability to live independently.

Ersboda Nursing and Care Home is located in Västra Ersboda, about 6 km from downtown Umeå. The nursing and care home features a winter garden, a sauna, and a beautiful outdoor area with a fountain and a gym. There are plenty of opportunities to spend time outdoors here. The building has two floors with a total of 60 apartments. We also have a unit with a Finnish focus, where staff speak some Finnish.

We are now looking for an Operations Administrator!

Your Responsibilities

As an Operations Administrator with us, you will follow the current goals and procedures of the facility, with a particular focus on staffing procedures. You are expected to be a good representative of the organization in your interactions with employees, family members, residents, and partners.

The role is broad; examples of responsibilities include, but are not limited to:

• Managing short-term absences in collaboration with the Elderly Care Recruitment Center
• Working in our Multiaccess scheduling system and SharePoint
• Payroll-related tasks
• Providing support for technical and property-related issues and, when necessary, contacting our IT support/facilities department
• Placing and managing orders via Beställartorget and Proceedo
• Responsibility for practical details such as access cards, name tags, work clothes, and mail handling

About You

We’re looking for someone with strong prioritization skills who can work independently. You thrive in a role with many points of contact and enjoy interacting with people on a daily basis. You are organized and find it easy to handle multiple tasks simultaneously. The healthcare and social services sector, like society at large, is characterized by constant development and change. Therefore, the ability to collaborate, flexibility, and a solution-oriented approach are essential qualities for meeting the organization’s needs in the best possible way. We also believe you are someone who wants to grow alongside the role and the organization. Great importance will be placed on personal suitability.

Smoking may occur in the workplace, so you should not have any allergies.

Requirements

• Completed high school education
• Administrative work experience
• Experience with short-term staffing
• Proficiency with various digital systems
• Valid police background check: Check for working in private homes with seniors and people with disabilities
• Very good spoken and written Swedish, as well as good English skills

Preferred Qualifications

• Background in healthcare and social services, preferably municipal elder care
• Knowledge of the Finnish language

We warmly welcome your application!

Before you apply

To ensure a well-informed selection process, we use screening questions based on the job’s requirements profile. Please answer the questions and do not refer solely to your resume. It is also important that the information you provide in the screening questions is supported by the information in your resume. If the above requirements are not met, we may not have sufficient information to evaluate your application.

About Umeå Municipality

Umeå Municipality is the region’s largest employer, with over 13,000 valued employees. Our organization is divided into nine administrative departments, and together we work to ensure that Umeå grows in a thoughtful manner. Our core values are based on a citizen-centered approach, transparency, trust, and continuous improvement. With us, you’ll work on missions that are vital to society, helping to ensure that Umeå remains a safe, secure, and enjoyable place to live.

Umeå is northern Sweden’s largest city, offering a rich variety of experiences and opportunities. We’re a city of associations and culture that offers a richer life even outside of work. Here, you can learn what it’s like to live in Umeå: Moving to Umeå Municipality

Our team is growing, so maybe we’re looking for you? Do you want more, too? We offer fair working conditions, great benefits, and excellent opportunities for lifelong learning, as well as jobs that are important to everyone who lives and works here. We look forward to hearing from you.