The Leisure Services Department of the City of Umeå aims to contribute to a high quality of life by providing excellent opportunities for active leisure through sports, exercise, recreation, and public health. The department’s responsibilities include the management and operation of sports and recreation facilities, recreation, excursion, and leisure areas, facilities for recreational boats, as well as initiatives related to recreational fishing and outdoor activities. Through the municipality’s joint Association Office, the Leisure Administration is responsible for the overall planning, monitoring, and evaluation of the municipality’s support for community organizations, as well as for strengthening ties between the municipality’s various representatives and organized community groups.

Would you like to help launch our new support function within the Recreation and Swimming Division?

We are now looking for a skilled administrator for our new support function within the Recreation Administration. We are in the start-up phase of a new unit that will provide valuable support to managers in the Leisure and Swimming division, with a focus on scheduling, recruitment, short-term staffing, and administration.

We hope you’ll want to join us!

Your Responsibilities

As an administrator, you’ll play a key role in supporting managers and operations with schedule planning, scheduling, and joint planning. You will maintain ongoing dialogue and collaboration with managers regarding staffing requirements and staffing planning. Scheduling support helps ensure that schedules align with the unit’s needs and requirements based on financial considerations, quality, and workplace safety, while complying with laws, agreements, and the Swedish Work Environment Authority’s health and safety guidelines regarding working hours.

About You

In this role, you’ll be part of a small team where you’ll work together to develop and improve work methods and processes. We are looking for someone who is service-oriented, has a professional and trustworthy demeanor, and feels confident handling inquiries from managers, coworkers, and other stakeholders within the organization. You have a strong ability to work independently, while also enjoying close collaboration with colleagues and other stakeholders to achieve shared goals. We place great emphasis on personal fit.

Requirements

• High school diploma or college degree relevant to the job duties.
• Documented experience in administrative work such as scheduling, staffing planning, staffing economics, and logistics.
• Strong digital skills and experience communicating via phone, Teams, and email.
• Experience working with various business systems.
• Very strong proficiency in spoken and written Swedish.

Preferred Qualifications

• Experience working as an operations administrator, executive assistant, or planner.
• Knowledge of labor law, with an emphasis on the ATL, LAS, and the stricter working time regulations that took effect in the fall of 2023.
• Experience working in WinLas, Personec, Timecare Planning/Pool, and/or Multiaccess.

Employment Information

This is a special fixed-term, full-time position, to begin as soon as possible by mutual agreement and continuing through June 20, 2027. The position is based at Navet in central Umeå.

Before an offer of employment is made, we ask that you provide an extract from the police criminal records. This is done as the final step in the recruitment process.

We warmly welcome your application!

About Umeå Municipality

Umeå Municipality is the region’s largest employer, with over 13,000 essential employees. Our organization is divided into nine departments, and together we work to ensure that Umeå grows thoughtfully. Our core values are based on a citizen-centered approach, transparency, trust, and continuous improvement. With us, you’ll work on missions that are vital to society, helping to ensure that Umeå remains a safe, secure, and fun place to live.

Umeå is northern Sweden’s largest city, offering a rich variety of experiences and opportunities. We’re a city of associations and culture that offers a richer life even outside of work. Here, you can learn what it’s like to live in Umeå: Moving to Umeå Municipality

We’re growing, so maybe we’re looking for you? Do you want more, too? We offer fair working conditions, great benefits, and excellent opportunities for lifelong learning, as well as jobs that are important to everyone who lives and works here. We look forward to hearing from you.