Company description

Vattenfall Eldistribution AB is Vattenfall's electricity network business and one of Sweden's largest electricity network companies. We are responsible for a critical infrastructure that distributes electricity to more than 900,000 companies and households. We are building the electricity grid of the future and enabling the energy transition to a fossil-free society. As an employee with us, you are an important part of our socially important mission and contribute to the energy transition and a secure electricity supply for future generations.

Read more about what it is like to work here

About the role

About the role

As Executive Assistant at Vattenfall Eldistribution, you will have a central role close to the Swedish business management and report directly to the Vice President Customer & Connections. In the role, you will support with administrative tasks, coordinate the unit's management team, be responsible for running projects in consultation with the unit manager and act as a contact person in both internal and external matters.

The Customer & Connections unit consists of approximately 550 employees and is responsible for meeting and developing the relationship with Vattenfall Electricity Distribution's over one million customers in both B2B and B2C. As Executive Assistant, you will be a natural part of the unit's management team and will have a key role in contributing with both operational and strategic support in the management team's daily work in a dynamic, customer-oriented and socially important business. The role also includes a limited amount of administrative support to other managers in the company's management team.

Your main tasks:

• Calendar management and meeting coordination for four managers in the company's management team.
• Preparing presentation materials and decision-making documents
• Creating the conditions for management team meetings to be conducted in an efficient manner, incl. preparation of agendas, taking minutes, collecting and quality-assuring material
• Supporting the work with the unit's internal communication, e.g. planning content, writing and publishing material in internal channels such as SharePoint and Viva Engage
• Organizing and conducting internal events and conferences - both digitally and physically
• Managing daily administrative tasks and office support, e.g.e.g. expense reporting, invoice management and travel bookings
• Support the onboarding of newly hired managers

Requirements specification

We are looking for you who have:

• A relevant academic degree
• Experience in project management
• High digital maturity and work fluently in Microsoft 365 - digital tools are a natural and integral part of your way of working
• You have very good communication skills in Swedish and English, both in speech and writing

We see it as a merit if you have:

• experience in setting up structures and processes that streamline working methods.
• Experience in managing B2B customer relationships at management level.

To succeed in the role, we are looking for you who:

• Work in a structured and independent manner, with the ability to quickly familiarize yourself with new and complex tasks. You take initiative and drive the work forward with a high degree of responsibility.
• Have good analytical skills and can interpret information and compile relevant decision-making data.
• You have a proactive approach, and use communication as a strategic tool. You adapt content, format and channel to the recipient and purpose - whether it's creating a presentation for management, writing internal information or handling emails in a professional and accurate way.
• You are solution-oriented, have a strong sense of service and thrive in a role where you can contribute to both structure and development.
• Have an easy time networking and building trusting relationships, and always act with high integrity.

Additional information

We offer an exciting working day and a good life balance in an attractive workplace with good opportunities for development. We work in a safe and motivating environment, with a strong and positive culture of caring for all. To help you thrive, we offer continuous learning opportunities, good working conditions and a wide range of staff benefits. Find out more about our benefits here.

We are convinced that diversity contributes to building a more profitable and attractive company and strive to be good role models when it comes to diversity. Vattenfall Eldistribution values everyone's equal value and works actively to ensure that all employees have the same opportunities and rights regardless of age, ethnic or cultural background, gender, religion/belief, sexual orientation or disability.

Read more about how we work with diversity and inclusion here.

Location

Solna

Contact persons

For more information about the position please contact Mikaela Viklander, mikaela.viklander@vattenfall.com. (back from vacation on August 4)

For information about the recruitment process, please contact the responsible recruiter: Anna Uppström, anna.uppstroem@vattenfall.com (back from vacation on August 11)

Trade union representatives for this position are Christian Ericsson, Ledarna, Anne-Marie Sjöbohm, Akademikerna, Jan-Olof Eriksson, Unionen, Ulf Tengman, SEKO. All contact persons can be reached via Vattenfall's switchboard 08-739 50 00.

Please send your application no later than August 17.

We only accept applications via our website. We do not accept personal letters in the application. You apply quickly and easily by answering selection questions and attaching your CV. Tests may be part of the recruitment process. Selection and interviews will take place after the application deadline of August 17.

Vattenfall Eldistribution is part of Sweden's critical infrastructure, thus many of our services are security classified. If this position is security classified, a security clearance will be carried out before employment, in accordance with the Security Protection Act.

We look forward to your application!